Purchasing & payables
From purchase requests and approvals to orders, receipts, invoice matching and payment readiness.
- Goods and service purchases
- Advances, credits and returns
- Exceptions with a clear next action
CONNECTED BUSINESS. CLEARER DECISIONS.
Your business,
connected.
Your next step, clear.
Bring purchasing, sales, inventory, finance and compliance into one connected way of working. Know what happened, what needs attention and who acts next.
Built for the whole business. Rolling out through private beta.
This site presents the intended product. Access varies by workflow.
Your workspaceILLUSTRATIVE
TODAY'S PRIORITIES
Clarity starts here.
To review03Across your workflows
Awaiting approval02With the right owners
Office equipment purchasePO-1042 · Invoice INV-208
On holdInvoice amount₹1,00,000Illustrative amount, before tax
OrderReceiptInspectionPayment
20 chairs need inspection clearance
100 received. 80 accepted. Review the remaining 20 before this invoice can proceed.
Next action Review inspectionOwner assigned
Source records · Decisions · Approval history
One connected story, from source to decision.
Compliance. Cashflow. Clarity.
One view of the work.Clear ownership.Evidence behind every decision.THE ANVIKARA PLATFORM
The work is connected.
Your software should be too.
A purchase changes stock, an invoice creates an obligation, and a payment needs reconciliation. Anvikara is designed to keep that entire story together.
Sales & collections
Connect customer orders, fulfilment, billing and receipts so your team can follow every outstanding amount.
- Partial deliveries and invoicing
- Cash application and adjustments
- Disputes and collection follow-up
Inventory & warehouses
Keep received, accepted, reserved and available stock distinct—from receiving to dispatch.
- Locations, lots and serials
- Transfers, counts and returns
- Valuation and landed costs
Reconciliation & visibility
Connect bank, ledger and business records. Investigate differences with the original evidence in view.
- Partial and many-to-many matches
- AP, AR and cash-flow visibility
- Exceptions, owners and follow-up
Accounting & close
Carry business events into governed accounting, from account mappings and journals to period-end reporting.
- Subledgers and fixed assets
- Accruals, currencies and close
- Statements and consolidation
Tax & compliance
Bring transaction tax, GST and TDS review, notices and supporting evidence into the same working context.
- Tax differences and review
- Return and certificate preparation
- Notice deadlines and response packs
Shared foundationsSupplier & customer recordsRoles & approvalsDocument evidenceEntity-level access
The complete product scope is shown here. Workflows and integrations become available progressively; we confirm your selected scope during beta onboarding.
HOW YOU USE IT
Real work.
From first step to follow-through.
Explore five everyday journeys. Each example shows what your team does, where Anvikara helps and what happens when something needs attention.
PURCHASING + INVENTORY + FINANCE
100 chairs ordered. Only 80 accepted.
Your supplier invoices for the full order. Your team needs to know whether the invoice can proceed—and who must resolve the difference.
THE OUTCOME
Illustrative workflow · not a live product sessionThe invoice stays on hold while the inspection difference is unresolved. After the authorised correction, Anvikara rechecks the facts before the next approval.
- 01
Raise and approve the order
Record the supplier, quantity, price and approval before the order is issued.
- 02
Receive and inspect the goods
Record 100 received, 80 accepted and 20 awaiting inspection clearance.
- 03
Match and resolve the difference
Compare the invoice with the order and accepted receipt. Route the hold to the inspection owner.
- 04
Approve, hand off and reconcile
Recheck corrected facts and remaining tax or risk holds. Proceed through authorised payment and confirmed results.
ANVIKARA FOR YOUR BUSINESS
Where work gets stuck.
What happens next.
A disputed bill. A missing credit. Money that has not arrived. Explore the work behind each problem and how Anvikara is intended to help.
These are fictional scenarios showing intended product workflows, not customer deployments or measured results. Available functions and integrations are confirmed during beta onboarding. Financial examples use simplified amounts; tax treatment is outside these illustrations.
Wholesale & distribution
The warehouse reports a shortage, but finance has a full supplier bill to pay. Resolve the difference before it becomes an overpayment.
- Match supplier bills to goods actually accepted
- Assign shortages and price differences for resolution
- Recheck corrected bills before payment approval
With WhatsAppReceive the supplier bill and request shortage evidence against the same purchase order, so procurement and finance can resolve the 10-unit difference together.
Illustrative case study100 fittings billed. Only 90 accepted.
Fictional example · intended workflow · not a customer result
The situation
An electrical distributor orders 100 fittings. The warehouse accepts 90, but the supplier invoices for all 100. The bill is due, and procurement and finance are working from different records.
How Anvikara would be used
- Record the 90 accepted fittings against the purchase order and retain the receipt evidence.
- Compare the invoice with the order and accepted receipt. Give procurement the 10-unit discrepancy to resolve.
- Record the remaining delivery or validated supplier correction, then reevaluate the invoice and any other holds before payment approval.
Intended outcome
Finance can explain why the bill is held and what must change. A supplier’s promise to send the balance does not count as goods received.
Spare parts dealers & distributors
The supplier has agreed to credit returned parts, but the credit note is still missing. Keep that unresolved amount visible before the next payment is agreed.
- Track returned parts and the supplier credit still expected
- Check part codes and quantities against purchase documents
- Review supplier balances before approving payment
Workflow fit: Purchasing, stock and supplier-credit workflows. Vehicle fitment catalogues and warranty adjudication need separate assessment.
With WhatsAppCollect return photos and the supplier’s acknowledgement against the authorised return, then chase the missing credit note. Keep the expected credit separate from a validated, applied credit.
Illustrative case studyThe parts went back. The ₹18,000 credit did not.
Fictional example · intended workflow · not a customer result
The situation
A parts dealer returns 12 faulty units priced at ₹1,500 each under an authorised return. After inspection, the supplier agrees to issue a credit rather than replacements, but the ₹18,000 credit note has not arrived. Finance needs to distinguish a credit being chased from one actually received.
How Anvikara would be used
- Record the authorised return against the original receipt, with the supplier’s inspection outcome and agreed credit resolution.
- Track the ₹18,000 expected credit and the person responsible for follow-up. Review the supplier’s response without reducing the payable on an email promise.
- Validate the actual credit note against the return and invoice, approve its application and review the remaining balance before payment.
Intended outcome
The returned stock and financial credit remain connected. The team can chase a specific missing document without treating an expected credit as confirmed.
Logistics businesses
A completed delivery does not always mean a collectible invoice. Connect unpaid bills to the delivery evidence or charge dispute that needs attention.
- Link billed services to available delivery evidence
- Allocate part-payments and investigate disputed freight bills
- Review subcontractor invoices against accepted services
Workflow fit: Billing, payables and collections using supplied records. Fleet tracking, dispatch and freight-rate calculation need separate systems or assessment.
With WhatsAppRequest the missing proof of delivery against the shipment and disputed invoice, then send the reviewed evidence with an approved collection follow-up. Keep the balance open until payment or an authorised adjustment is confirmed.
Illustrative case study₹30,000 held back because proof of delivery is missing.
Fictional example · intended workflow · not a customer result
The situation
A logistics company invoices a customer ₹1,20,000 for transport services under an agreement requiring delivery documents for payment approval. The customer pays ₹90,000 and withholds ₹30,000 because one proof-of-delivery document is missing. Operations says the delivery is complete; finance still lacks the evidence.
How Anvikara would be used
- Record the invoice and allocate the confirmed ₹90,000 receipt, keeping ₹30,000 outstanding.
- Record the customer’s stated reason and assign the missing evidence to operations. Obtain the document from the existing transport system or manual records for review.
- After checking the evidence, approve a follow-up with the relevant documents. Close the balance only after a confirmed receipt or an authorised financial adjustment.
Intended outcome
Operations has a specific document to recover, and finance has a specific balance to chase. Attaching proof of delivery does not itself mean the customer has paid.
CA & accounting practices
A notice deadline is approaching, but the client’s evidence is scattered across messages and spreadsheets. Know what is missing and who must provide it.
- Assign notice deadlines and evidence requests
- Investigate differences between books and tax records
- Prepare evidence-backed drafts for authorised review
With WhatsAppSend the client a checklist of missing records and targeted reminders tied to the notice or reconciliation. Route confidential evidence through the practice’s approved document channel, keeping each request linked to the client’s work.
Illustrative case studyThe notice is due. Three supporting records are still missing.
Fictional example · intended workflow · not a customer result
The situation
A CA receives a client’s tax notice about a purchase-data difference. The invoice is with accounts, the ledger extract is with the bookkeeper and the relevant tax record is still awaited. A response drafted too early could rely on incomplete facts.
How Anvikara would be used
- Confirm the notice, applicable deadline and responsible reviewer. Identify the missing records and who will provide them.
- Gather the invoice, ledger and available tax evidence; investigate the difference and keep unsupported explanations unresolved.
- Use the reviewed evidence for an AI-assisted draft. The authorised reviewer checks and approves it, then retains the actual submission acknowledgement or recorded outcome.
Intended outcome
The practice can see what blocks the response and pursue a specific request with the client. A draft is not represented as a submitted response or a closed notice.
Retail & multi-location businesses
A branch cannot sell stock that exists only on a transfer note. Keep missing deliveries visible before staff promise goods to a customer.
- Distinguish branch receipts from stock still in transit
- Investigate shortages between dispatch and receipt
- Review count differences before adjusting stock
With WhatsAppWhere branch teams use the authorised business channel, request partial-delivery evidence with the branch and transfer reference. Use it to investigate the four missing cartons; update stock through the receiving workflow.
Illustrative case studyThe transfer says 10 cartons. The store has six.
Fictional example · intended workflow · not a customer result
The situation
A retailer dispatches 10 cartons from its central warehouse. The store receives six, while staff are preparing customer orders from the expected delivery. Marking the transfer complete would overstate stock available at the store.
How Anvikara would be used
- Record all 10 cartons leaving the warehouse and moving into transit.
- Confirm the six cartons actually received at the store. Keep the other four outstanding on the transfer.
- Assign the shortage for follow-up. Record a later receipt or an authorised loss or damage adjustment with supporting evidence.
Intended outcome
Store staff can distinguish received stock from an expected delivery. The four missing cartons stay visible until their whereabouts or loss is resolved.
Professional & IT services
Delivered work, accepted work and paid invoices are different things. See which customer action is holding up cash and follow up with the right evidence.
- Track service acceptance needed before billing
- Allocate partial payments to the right invoices
- Separate disputed balances from collection follow-up
With WhatsAppWhere the client uses your authorised business channel, request milestone acceptance or remittance clarification against the relevant invoice. Keep formal acceptance and payment confirmation in their authorised workflows.
Illustrative case study“We paid you” still leaves ₹40,000 outstanding.
Fictional example · intended workflow · not a customer result
The situation
An IT services firm invoices ₹1,00,000 for an accepted milestone. The customer pays ₹60,000 and says the payment is complete. Another milestone awaits acceptance, leaving delivery and finance unsure which item to chase.
How Anvikara would be used
- Link the issued invoice to its accepted milestone and supporting evidence. Keep the unaccepted milestone separate.
- Allocate the confirmed ₹60,000 receipt to that invoice and retain the ₹40,000 open balance.
- Review the remittance details, contract terms and any dispute or validated adjustment before deciding what to chase. Approve follow-up for the confirmed amount due and a separate acceptance request for the other milestone.
Intended outcome
Finance can show exactly what remains unpaid, while delivery knows which acceptance is missing. Neither a partial payment nor a customer message silently closes the balance.
GCC finance & procurement teams
Vendor bills reach finance before the business owner confirms the work. Make the missing approval or disputed service visible without losing the invoice in email.
- Match service invoices to approved orders and acceptance
- Identify possible duplicate vendor bills for review
- Track invoice blockers and approved accounting evidence
Workflow fit: Selected vendor-finance workflows using approved source records. Connections to the group’s ERP need separate validation; payroll, transfer pricing and group consolidation are outside this example.
With WhatsAppWhere enterprise channel policy permits, request missing service documents from the supplier and share the permitted invoice status. Keep internal acceptance and payment approval with the authorised owners in Anvikara.
Illustrative case studyA ₹3 lakh vendor bill. Only ₹2.4 lakh of work accepted.
Fictional example · intended workflow · not a customer result
The situation
An India Global Capability Centre (GCC) receives a ₹3,00,000 monthly support-services invoice. The service owner has accepted ₹2,40,000 of work; the remaining ₹60,000 is disputed. The supplier is chasing payment while finance waits for a clear decision.
How Anvikara would be used
- Bring the invoice, approved order and current service-acceptance evidence together.
- Identify the ₹60,000 difference and route it to the service owner. Keep the invoice held under the applicable matching policy.
- Record a legitimate acceptance correction or validated supplier adjustment, then recheck matching and remaining approval or tax holds.
Intended outcome
The business owner sees the exact decision needed, and finance has an evidence-backed reason for the hold. Receipt of an invoice does not prove the service was accepted.
Salons & beauty business finance
The card terminal shows one total; the bank shows another. Match the right settlement batch, then explain fees and unresolved differences.
- Compare recorded card takings with bank settlements
- Investigate unexplained differences before closing accounts
- Match product purchases and supplier bills to receipts
Workflow fit: Finance and purchasing using supplied records. POS or processor connections need confirmation; appointments, commissions and memberships are outside this example.
With WhatsAppFor suppliers who use your authorised business channel, request a missing product bill or delivery receipt against the salon’s purchase. This supports purchasing follow-up; settlement reconciliation still relies on sales, processor and bank records.
Illustrative case study₹20,000 in card takings. ₹19,600 reaches the bank.
Fictional example · intended workflow · not a customer result
The situation
A salon identifies ₹20,000 of card receipts for one settlement batch and a linked bank deposit of ₹19,600. The available statement explains ₹300 in fees, leaving ₹100 to investigate. The owner needs to check for refunds, adjustments or a deferred amount before treating it as missing money.
How Anvikara would be used
- Bring the reviewed sales, card-settlement and bank records together. Check the settlement reference, included receipts and dates rather than comparing unrelated daily totals.
- Match the deposit to that batch, account for the documented ₹300 fee and check refunds, adjustments or unsettled amounts behind the remaining ₹100.
- Approve any supported accounting adjustment and assign the remaining difference for investigation. Reconcile it only when evidence supports the resolution.
Intended outcome
The owner can distinguish a documented processing fee from an unresolved shortfall. The accounts are not forced to balance by guessing what happened.
Your workflow may be different. Tell us where work gets held up in your business.
Discuss your industry workflowASSISTANCE WITH ACCOUNTABILITY
AI that helps you
move the work forward.
Anvikara’s AI assistance is designed to explain exceptions, suggest relevant records and prepare drafts using the information you’re authorised to see.
Your business rules calculate amounts and enforce permissions. Your team makes the approvals that matter.
Explore your use caseAnvika assistanceIllustrative, source-grounded explanation
Why is this invoice on hold?
The invoice covers 100 chairs, but the current inspection record accepts 80. The remaining 20 need review.
Suggested next stepAsk the inspection owner to review the outstanding quantity.
Assistance explains. Authorised workflows act.
Grounded in your records
Explanations should point to the relevant source. Missing evidence stays visible.
Approval stays with people
Review important actions and the exact content of generated external messages before approval.
Clear when work is pending
A suggestion is not an approval. A queued request is not a completed payment or filing.
WHATSAPP, CONNECTED TO THE WORK
A document in a chat.
A clear next step.
Invoices arrive in conversations. Teams chase missing documents. Suppliers ask for updates. Bring those exchanges into the same workflow as the business records behind them.
Connect your authorised WhatsApp Business channel to Anvikara. Link each exchange to the right transaction, the evidence still needed and the person responsible for the next step.
Discuss your WhatsApp workflow- Finance team · Anvikara
RET-012 · Credit note awaitedKeep the return evidence and supplier acknowledgement together. Follow up for the credit note before applying any credit.
A supplier’s acknowledgement supports follow-up. Apply a credit only after the credit note is validated and approved.
Start with the document holding up the work.
For suppliers, clients and teams who use your authorised business channel, make each request specific and keep the reply with the relevant record.
Resolve the delivery shortage
Request the receiving evidence against the supplier’s bill and order. Give procurement the discrepancy to resolve before finance approves payment.
Explore distributionChase the credit still missing
Keep return photos and supplier acknowledgement with the authorised return. Follow up for the credit note, then route it for validation and approval.
Explore spare partsRecover the proof of delivery
Ask for the missing POD against the shipment and disputed invoice. Review the evidence and prepare the collection follow-up while the balance remains visible.
Explore logisticsRequest the exact client record
Send a targeted checklist and reminders for the notice or reconciliation. Keep requests linked to the client’s work and use the approved channel for confidential evidence.
Explore accountingYour business channel. Your access rules.
Connect through the WhatsApp Business Platform with business authorisation and agreed consent. Access covers the connected channel and permitted records. Your team reviews exceptions and approves consequential actions in Anvikara.
FOR THE PEOPLE RUNNING THE BUSINESS
A shared picture.
A clear role for everyone.
Follow a transaction across teams without losing responsibility for the next step.
Owners & founders
See obligations, receivables and unresolved work. Understand what needs your decision.
Finance teams
Review invoices, resolve differences, prepare payment proposals and trace the accounting.
Procurement & operations
Connect orders, receiving, inspections and stock movements to their financial consequences.
CAs & compliance teams
Work through tax differences, close evidence and notices with the business records in context.
START WITH THE SYSTEMS YOU HAVE
Your business.
Your path to adoption.
Use Anvikara for selected native workflows or connect it alongside your accounting and ERP systems. Keep clear ownership of records as information moves between them.
Zoho Books and Tally are planned integration targets. Available operations, provider verification and onboarding scope are confirmed before use.
Documents & spreadsheetsAccounting & ERP systems
AnvikaraReview · Approve · Act · Reconcile
Business teamsFinance & compliance
A FEW PRACTICAL ANSWERS
Before you
get started.
Is the whole product available today?
Anvikara is rolling out through private beta. This website presents the complete intended product and illustrative workflows. We confirm the functions, integrations and support available for your business before onboarding.
Do I have to replace my accounting software?
The intended product supports both native workflows and coexistence with existing systems. During onboarding, we agree which system owns each record and which supported operations can be connected. A planned connector is not a claim of live compatibility.
Does AI approve payments or file returns?
AI assistance can explain, suggest and draft. Permissions, calculations and workflow rules remain deterministic, and irreversible actions require the applicable human approval. Completion depends on the confirmed result from the responsible system.
Can I use it for goods and services?
The product scope includes goods receiving and inspection as well as service-entry or milestone acceptance. Matching uses the evidence and policy appropriate to the transaction.
How does WhatsApp fit into Anvikara?
Use your authorised WhatsApp Business channel to receive business documents, acknowledge receipt, follow up for missing information and share permitted status updates. Messages and documents connect to the relevant business records for review. Sending a message does not itself approve a transaction or confirm a payment. Explore the WhatsApp workflow.
Can Anvikara read all my WhatsApp conversations?
No. The integration is scoped to the business channel you authorise and the access agreed during onboarding. It does not grant access to unrelated personal conversations. Business authorisation, consent and record permissions govern the workflow.
What should I share in a beta request?
Tell us your role, the systems you use and one workflow you want to improve. Please do not send invoices, bank details, tax identifiers, passwords or confidential customer information through this form.
PRIVATE BETA
Start with the work
you want to
make simpler.
Tell us where your business loses time or visibility. We’ll discuss the Anvikara workflows that fit your needs and what is available for your beta.
Prefer a conversation by email?info@alpha-vine.com
Compliance. Cashflow. Clarity.
Beta request privacy
Alphavine Technologies LLP uses the name, email, optional organisation, role, interest and workflow description you submit to evaluate and respond to your beta request. Consent and basic anti-spam fields accompany the request. Your request is sent by email to our team. The signup service does not save a separate submission database or recovery queue. Contact info@alpha-vine.com for questions or to request deletion of your enquiry. This form does not require business documents or financial account details.